Generate invoices without spreadsheets or messy document templates.
A generic invoice document can be copied, edited, misplaced, and overwritten. That makes it hard to know what was sent, when it was downloaded, and which client details were used.
A logged-in invoice generator keeps creation, PDF download, email sending, cloning, and invoice history in one place.
The difference between an invoice generator and an invoice template is memory. A template produces a document. A generator keeps a record: which client, which number, when it was sent, whether it was downloaded, and what the last one looked like when the same job comes round again.
That matters most at the point where you have twenty invoices behind you. Finding the one you sent in March, seeing what you charged, and cloning it into April is the difference between a two-minute job and half an hour of searching a downloads folder.
| Invoice line item | Description | Example amount |
|---|---|---|
| Design retainer - August | Monthly design support, 20 hours included. | $1,600.00 |
| Additional hours | 3 hours beyond the retainer at the agreed overage rate. | $255.00 |
| Stock imagery | Licences purchased on the client's behalf, recharged at cost. | $48.00 |
| Sales tax | Applied to services at the registered rate. | $156.55 |
| Prompt payment discount | Applied because the previous invoice was settled within 7 days. | -$80.00 |
Quantity-times-rate lines are worth the extra typing. An invoice showing "12 hours at $95" survives a challenge in a way that "development work, $1,140" does not.
If a client requires a purchase order number, it belongs on the invoice, usually near the invoice number. Accounts payable teams frequently reject invoices without one automatically, before a human ever reads them.
Keep one invoice per job or per billing period rather than accumulating months of work onto a single document. Large combined invoices get queried, and a query holds up the whole amount rather than the disputed part.
Changing a document the client already has means two versions of one invoice number exist. Issue a credit note or a new invoice instead.
Billing "Acme" one month and "Acme Ltd" the next makes reconciliation harder for both sides and can delay payment.
A dollar sign is ambiguous across several countries. If you invoice internationally, name the currency.
Records you may need for tax or a dispute should be archived rather than removed.
Here is the full workflow, start to finish. Most invoices take a couple of minutes once your business details are saved.
Signup is free. Verifying your email keeps your invoice history tied to you and keeps automated abuse off the platform.
Add your contact information, address, logo, and defaults once. They prefill every invoice you make after that.
Add the recipient, invoice dates, services or products, quantities, rates, tax, discount, shipping, notes, and payment terms.
Check the invoice before downloading or emailing it so totals, branding, and payment instructions read the way you expect.
Download a PDF, send it by email, archive old records, and clone a prior invoice when similar work comes back.
Create 5 invoices every month for free, then upgrade as you grow.